Simple, Transparent Pricing

Pricing

You pay once to design and build your system, and a predictable monthly fee for hosting and care.

For Microsoft 365, you can add Power Automate workflows with clear per-workflow and per-user pricing. If you're not sure where you fit, we'll walk you through it and recommend the right option.

One-Time Project Fees – Design and Build

These are typical ranges. Your exact quote will depend on your workflows, integrations, and complexity.

Micro Starter App

$7,500 – $12,000

For entrepreneurship and startup businesses that need a simple portal or workflow. Simple client or patient portal, basic job or ticket tracker, one or two key workflows.

Most Popular

Core Business App

$18,000 – $28,000

For small businesses that need one or two core processes automated in a more robust way. Client or patient portal with multiple forms, job tracking with reporting, basic integrations with existing tools.

Business App Plus

$35,000 – $55,000+

For medium businesses that need several workflows, dashboards, and integrations in one system. Multi-module internal system, several user roles and permission levels, multiple integrations and custom dashboards.

Enterprise / Multi-Module

Custom Quote

For enterprise or very complex multi-site systems, we provide a custom quote.

Hosted Plans – Monthly Care and Hosting

Most clients choose our hosted plans so they don't have to worry about servers, power, bandwidth, or database maintenance.

We offer options from entrepreneurship to enterprise-level businesses.

For Entrepreneurship & Startups

Micro Hosted – Essential

$150/month

Best for entrepreneurs and startup businesses that need a simple, managed system.

  • Hosting on secure shared servers
  • Daily backups and uptime monitoring
  • A small amount of support time each year for fixes and minor tweaks
  • Designed for Micro Starter Apps
For Starter Businesses

Micro Hosted – Plus

$275/month

For starter businesses that expect a bit more change and growth.

  • Everything in Micro Essential
  • More support time included each year
  • Quarterly check-ins to keep things running smoothly
Popular
For Small Businesses

Hosted Essential

$350/month

Best for small businesses that need reliable hosting and occasional changes.

  • Hosting, backups, and uptime monitoring
  • A set amount of support time each year for fixes and adjustments
  • Ideal for Core Business Apps
For Medium Businesses

Hosted Professional

$750/month

For medium businesses where systems are more central to your operations.

  • Everything in Hosted Essential
  • More support time included
  • Quarterly performance and security reviews
For Enterprise

Hosted Premium

$1,400/month

For enterprise or more complex systems that need extra care.

  • Everything in Hosted Professional
  • Additional support time included
  • 24/7 response for critical issues
  • A separate test environment for changes before they go live

What's Included in All Hosted Plans

Hosting infrastructure (power, internet, database)
Daily automated backups
Security updates and patches
Uptime monitoring
Database maintenance
Included support hours (varies by plan)

Dedicated Hosting – Your Own Server

If you need your own dedicated server for compliance, performance, or policy reasons, we offer dedicated hosting options.

We only recommend this when your system truly needs it. Most small businesses are well-served by our shared hosting plans.

Dedicated Host – Base

$900 – $1,100/mo

Your own dedicated server managed by BlackWidow. Power, internet, and database costs included. Basic support time included.

Dedicated Host – Managed

$1,500 – $1,900/mo

Everything in Dedicated Host – Base. More support time included. Deeper monitoring and regular reviews.

Dedicated Host – Enterprise

$2,500+/mo

For the most demanding requirements with custom configuration and comprehensive support.

Power Automate and Microsoft 365 Automation

If you use Microsoft 365, we can automate everyday tasks with Power Automate workflows.

There are two parts to the pricing: a base cost to build each workflow, and a per-user setup cost.

Simple Workflow

$600 – $900

A small automation with a couple of steps.

Standard Workflow

$1,200 – $2,000

More steps, simple approvals, and conditions.

Advanced Workflow or Module

$2,500 – $4,500

Multiple systems, complex rules, and detailed logging.

Per-User Setup

For each person who needs to use the workflow, we set up their access and test it with them.

$35
Basic user setup
$85
Advanced user setup

For small teams, we often include a few users in the base build price and only charge per-user for additional staff.

Workflow Bundles

If you want to automate several processes at once, we offer bundles:

Starter Automation Pack

Up to 3 workflows

From $2,500

Business Automation Pack

Up to 6 workflows

From $5,500

Operations Automation Pack

Up to 10 workflows

From $9,500

What Will My Project Cost?

Entrepreneurship & Starter Businesses:

  • • Invest between $7,500 and $15,000 in their first system
  • • Choose a hosted plan between $150 and $275/month

Small to Medium Businesses:

  • • Invest between $18,000 and $40,000 in their first system
  • • Choose a hosted plan between $350 and $750/month

We'll always show you:

  • • The one-time project amount
  • • The monthly amount
  • • Any optional extras (like dedicated hosting or automation bundles)

So you can make a clear decision that fits your budget.

Get a Custom Quote